Translator’s affidavit: when is it needed and what must it confirm?

Please refer to the specific serving instructions first.

IRCC does not have the same language for all programs.

Express Entry

There are two options in the current Express Entry instructions.

If the translation was performed by a certified translator who has current, unrestricted membership in a professional translator's association in Canada or another country and certifies membership with a numbered seal or stamp, a separate affidavit is not required.

If the translation cannot be completed by such a certified translator, IRCC will accept the translation from another translator, but must be accompanied by an affidavit from the translator.

The application must include:

• translation;
• the source document from which this translation was made.

Other IRCC submissions

Some instructions use a different definition of a certified translator and specifically state that an affidavit is required unless the translation is performed by a Canadian certified translator.

The IRCC Help Center puts the basic rule even more broadly: If the document is not in English or French, a translation, a sworn statement by the translator, and a certified copy are usually required, unless IRCC says otherwise.

Therefore, you cannot transfer the rule of one program to all others.

Instructions for a specific submission and its list of documents take precedence.

He has a narrow task.

The affidavit does not authenticate the original document itself.

It confirms the work of the translator.

The statement must make it clear:

• who performed the translation;
• what languages the translator speaks;
• what document was translated;
• from what document was the translation made: an original or a certified copy;
• that the translator considers the translation complete and accurate;
• where and when the translator took the oath;
• who had the authority to take this oath.

For Express Entry, IRCC specifically states that the application must identify both the translation and the source document from which the translator worked.

This is only one element of translation.

The affidavit itself does not replace:

Translation

IRCC still needs a full translation of the document into English or French.

Source document

You must attach a scan of the original or a certified copy in cases where the instructions require it.

Translation of seals and stamps

If the document contains seals, stamps or additional inscriptions not in English or French, they also need to be translated if your submission requires it. For Express Entry, this requirement is explicitly stated.

Certified copy

An affidavit and a certified copy are different documents. One confirms the translation, the second confirms that the copy matches the original.

It depends on where the application is made.

In Canada

IRCC gives the following examples of authorized persons:

• notary (notary public);
• commissioner of oaths;
• a person authorized to take written statements under oath (commissioner of taking affidavits).

Authority may vary between provinces and territories and should be checked against local rules.

Outside Canada

IRCC specifies a notary public or equivalent authorized person.

Who exactly has the right to take such an oath in a particular country is determined by local law.

For Express Entry, IRCC also specifies that the person taking the oath of office must speak sufficient English or French to perform this function.

The applicant and his family cannot replace the independent authorized person.

Current Express Entry guidelines should not accept such an application:

• by the applicant himself;
• a member of the applicant's family, even if this person is a lawyer, notary or translator.

IRCC defines family for this rule as, but not limited to, parents, guardians, siblings, spouses and partners, grandparents, children, aunts, uncles, nephews and first-degree cousins.

There is a separate rule about who can carry out translations. For Express Entry, the applicant, the applicant's family members, the applicant's representative, and the applicant's consultant cannot translate documents for this filing.

These are two different questions:

1. who made the translation;
2. who took the oath of translator.

This is an example composition and not an official IRCC template.

IRCC does not publish one universal application form for all immigration programs and all countries.

Therefore, a content framework is shown below to help understand the logic of the document. The exact text of the oath, the form of certification and execution must be confirmed by a person who has the authority to administer such an oath in your jurisdiction.

Example structure in English

AFFIDAVIT OF TRANSLATION

I, [Translator full name], of [City, Country], solemnly swear / affirm that:

1. I am fluent in [source language] and [English / French].

2. I translated the attached [name of document] from [source language]
   into [English / French].

3. The attached translation is a true and accurate translation of the
   [original document / certified photocopy] presented to me.

Sworn / affirmed before me at [City, Province/State, Country]
on [Date].

Translator:
[Full name]
[Signature]
[Contact details, if used]

Authorized person receiving the oath:
[Full name]
[Official capacity]
[Signature / seal / stamp, as applicable]

Do not copy this text as a ready-made legal form without checking local requirements.

The document should not exist on its own.

It must be clear from the statement which translation it refers to.

It is practically useful when it can be unambiguously determined:

• title of the document;
• the name of the person to whom the document relates, if any;
• original language;
• target language;
• date or document number if they help identification;
• the original or a certified copy from which the translator worked;
• the attached translation itself.

This is especially important if there are several similar documents in one package, for example, several criminal records, certificates or letters from employers.

First determine the program requirements, then the page order.

For the current Express Entry affidavit option, the package logic looks like this:

1. translation into English or French;
2. sworn statement by the translator;
3. a scan of the source document or certified copy that the translator worked with;
4. translation of all necessary seals and stamps.

This is a logical sequence, not a universal law about the order of PDF pages.

If a portal provides a single upload field for a document, the pages are usually combined into a single readable file within the technical limitations of the portal.

If the interface or instructions require separate files, you need to follow them.

They are often confused due to the involvement of a notary.

Therefore, the phrase “the notary certified the translation” by itself is not accurate enough.

You need to understand what exactly the notary did:

• took the oath of translator;
• certified a copy of the original;
• performed another action required by local law.

An office's corporate page does not automatically replace an affidavit.

The translation agency can attach:

• translation certificate;
• internal quality statement;
• translator data;
• your seal or stamp.

But the page title in itself does not solve anything.

Need to check:

• whether the translator fits the definition of your program;
• whether an affidavit is required;
• who signed the document;
• whether the oath was taken before an authorized person;
• whether the confirmation can be clearly linked to the specific translation.

Any sheet with the title “Certificate of Translation” should not be considered automatically an affidavit.

Do not automatically transfer your Canadian notary credentials to another country.

IRCC explicitly warns that the authority to administer oaths and certify documents varies by country.

Therefore you need to check:

1. who, according to local law, can take the oath of an interpreter;
2. what text or mark confirms the taking of the oath;
3. whether a signature, seal, registration number or other details are needed;
4. whether the selected format is accepted by your submission instructions.

First find out on what basis.

This may be correct.

For example, in Express Entry, a separate affidavit is not required when using a certified interpreter who meets the current IRCC definition for that program.

Ask to check:

• professional translator association;
• membership number;
• seal or stamp on the translation;
• does this rule apply specifically to your program;
• Does your personal list of documents require an additional document?

There is no need to order it “just in case” if the specific instructions do not require it.

The file name does not prove the content.

Open the document and check:

• translator's name;
• specified languages;
• statement of accuracy of translation;
• connection with a specific source document;
• place and date of taking the oath;
• data and signature of the authorized person;
• seal or other details, if applicable;
• whether the name of the translator matches the translation itself.

If the application cannot be linked to the translation and the source document, the package must be checked before submission.

1. Order an affidavit for every translation automatically. Some programs and certified translators do not require this.
2. Confusing an affidavit with a certified copy. They prove different things.
3. Obtain the translator's signature without an oath. A simple signature on a translation does not turn the document into an affidavit.
4. Do not indicate which document was translated. For Express Entry, the application must apply to both the translation and the original document.
5. Using a relative as an interpreter. This is prohibited for Express Entry.
6. Do not check the credentials of the person taking the oath. Outside of Canada, rules vary by country.
7. Leave foreign seals without translation. For Express Entry, seals and stamps not in English or French are also translated.
8. Consider a nice bureau seal as proof of your status as a certified translator. You need to check the specific translator and the program requirements.

A separate professional inspection is especially useful if:

• the translator is located outside of Canada;
• it is unclear whether he is considered a certified translator for your program;
• the affidavit is in a local form that is difficult to reconcile with IRCC requirements;
• one statement refers to several translations at once;
• the translator worked with a certified copy, and not with the original;
• the document contains many seals, stamps or handwritten notes;
• some of the document is already in English or French, but some is not;
• one PDF combines the translation, the affidavit, and several different source documents;
• The personal list of documents contains wording that differs from the general instructions in the IRCC Help Center.

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