| Applicant application | Create correct Canada/immigration ECA account, enter identity/credentials, choose recipient/options, submit and pay current fee. | Application summary, payment receipt and WES reference number. Exact fee/options checked live. | Payment does not start evaluation without accepted required documents. Wrong standard product does not become IRCC ECA. |
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| Applicant upload | Upload only documents explicitly allowed in Required Documents/My Account, often copies such as degree certificate or translation depending on case. | Generated item list, accepted upload status and readable files. | Applicant-uploaded transcript may not be official. Extra files can slow review and do not compensate wrong sender. |
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| Institution/platform | Send official academic records through approved platform, direct transmission, institutional email or sealed mail exactly as current instruction permits. | Institution request/receipt, platform recipient, authorized sender, reference number and delivery confirmation. | Personal email, forwarded link, unauthorized sender or wrong WES email may not satisfy authenticity/channel requirement. |
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| WES verification | Receive/image/review records, verify authenticity, request institutional confirmation/additional items and evaluate credential. | My Account statuses/messages and any verification request/response. Institution follows WES request directly where required. | Courier delivered does not mean accepted. Verification hold is not final equivalency; no universal completion clock is published here. |
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| WES report delivery | Complete report, provide applicant access and deliver to selected recipient through established method; WES states ECA is delivered electronically to IRCC. | Final PDF/report, issue/reference, equivalency and delivery/recipient status. | Report completion is not Express Entry profile or IRCC approval. Physical copy/tracking choice is separate from electronic recipient access. |
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| Applicant IRCC handoff | Enter report results/reference exactly, keep original and upload copy after ITA when requested. Recheck less-than-five-year validity at profile and e-APR. | Profile/e-APR snapshot, official calculator and final report. | Do not translate equivalency yourself or use expected result. ECA does not guarantee job, licence, eligibility, points or ITA. |
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